BOOKKEEPING’S NIGHT SHIFT
The Monday memo. No data entry. No cloud.
A machine reads the week’s paperwork — every supplier bill, deposit and pay stub — does the arithmetic, and writes the owner a plain-words memo: what’s due, what crept up, what got billed twice, what needs a human. On a box on your counter, or overnight on ours. Your files never touch Big Tech.
THE FIVE NUMBERS + COMPUTED TRENDS — 2.5 YEARS OF THE SPECIMEN CAFÉ, 1,665 DOCUMENTS
NO CUSTOMER LOGOS YET — WE PUBLISH OUR TEST INSTEAD. EVERY NUMBER BELOW IS CLICKABLE.
THE WATCHDOG
Catches what shouldn’t be paid — before it’s paid.
Your accounting software records what already hit the bank. The Records Room reads the paper — and every finding is arithmetic, not AI opinion, cited to the exact page it came from:
DUPLICATE BILL: invoice ML-5088 appears 2× — don’t pay the copy
QUANTITY CREEP: qty 40 → 76 at a flat price — spend up, no price change
RENT STEP: $3,800 → $4,180 (+10.0%) at renewal — check the lease clause
EVERY DOCUMENT SORTED — MONEY IN · MONEY OUT · NEEDS A HUMAN
THE DELIVERABLE
Ninety seconds, every Monday, and you know.
Not a dashboard with forty tabs. A memo in plain words: what’s due this week, who owes you, which vendor is creeping, what got set aside for a human. The numbers come from the deterministic ledger; a language model running on the machine itself only writes the prose. Every claim carries the file name it stands on.
SEE A FULL YEAR REPLAYED IN ONE CLICK →
SPECIMEN MEMO — FICTIONAL CAFÉ, REAL ENGINE OUTPUT FORMAT
HOW IT WORKS — THE SERVICE
You change nothing. Midnight does the rest.
1 — Keep saving invoices exactly where you save them today.
2 — At 11:45pm a small helper on your computer sends only the new
files through an encrypted private tunnel to our one machine. At midnight it reads them,
updates your ledger, runs every check, writes the memo — then deletes your
originals. Card-shaped numbers are masked before anything is stored.
3 — Monday, 7am: the memo’s in your inbox. We keep the extracted
line-items your ledger is built from — never your files — and delete those too on request.
└─ 11:45pm · new files only → encrypted tunnel
└─ midnight · one private machine (never a cloud)
├─ reads · extracts · deletes originals
├─ arithmetic: duplicates · creep · the five numbers
└─ writes the memo
└─ 7am Monday → your inbox
THE NIGHT SHIFT, END TO END. ORIGINALS IN THE MORNING: GONE.
FOR FIRMS WHOSE FILES CAN’T LEAVE
Ask the records room. It answers with citations.
Law practices, dental offices, CPA firms: the same machine, installed inside your building, reads decades of client files and answers questions in seconds — “pull every version of the Henderson trust” — citing the exact document every fact came from. Click the citation, see the page. Nothing ever leaves the building.
WALK INTO THE LAW ROOM →
220 CLIENT FILES, ONE QUESTION BOX, EVERY ANSWER CITED
TWO WAYS TO HAVE IT
The box, or the night shift.
THE SERVICE — CAFÉS & SMALL BUSINESS
The Monday Memo
$199 /month per location
- Monday memo by 7am — due, owed, crept, duplicated, flagged
- Nightly watchdog over every new invoice, deposit and stub
- Originals deleted after every run; card numbers auto-masked
- One-time setup & 90-day backfill: $250
- Month to month. Cancel any time; take your ledger with you.
LAUNCH PRICING — FIRST TEN LOCATIONS
THE BOX — LAW · DENTAL · CPA
The Records Room, installed
from $3,500 installed + care plan
- Your building, your machine — files never leave, provably
- Ask-the-files room over decades of records, every answer cited
- The same watchdog arithmetic on your payables
- One install visit; updates and care on a simple retainer
- No accounts, no subscriptions, no cloud — ever
EVERY INSTALL STARTS WITH THE LIVE DEMO ON YOUR OWN QUESTIONS
STRAIGHT ANSWERS
The questions owners actually ask.
We already have QuickBooks. Isn’t this the same thing?
Keep QuickBooks — it’s the filing cabinet. It records what already hit the bank. The Records Room reads the paper before it’s paid: it knows your roaster’s price-per-pound crept 36% because it read 104 invoices, and it catches the duplicate before the second payment goes out. Different job, friendly neighbors.
Is this AI? Can I trust it?
The findings are not AI. Duplicates, price creep, the five numbers — that’s deterministic arithmetic: same documents in, same findings out, each one citing its page. A language model running on the machine writes only the sentences. And we publish what it misses alongside what it catches — the specimen café shows both, and you can click every claim.
Where does our data actually live?
Box customers: inside your building, full stop. Service customers: your files travel one encrypted hop to a single private machine we own — never a third-party AI cloud — and the originals are deleted after each nightly run. We retain the extracted line-items your ledger is built from, and we’ll delete those on request too.
What about customer card numbers?
Invoices and deposit summaries carry last-four digits at most. Belt and suspenders anyway: anything shaped like a full card number is detected and masked to its last four before it can be stored.
What does it miss?
Today’s engine catches 14 of the 22 problems we planted in our published test — and the other 8 are listed on the same page, priced at what missing them costs. That list is the roadmap, not the fine print. You’ll always know which side of the line a finding came from.